Garments Buying House | Working Procedure of a Garment Buying House

Working Process of a Garment Buying House
Noor Ahmed Raaz
B.Sc. in Apparel Manufacturing
Asst. Merchandiser
Opex Sinha Group, Narayongonj

Garments Buying House:
Garments Buying House is a very profitable business, any smart people with less investment can earn millions of Dollars. Buying house basically is a office with some testing machine and equipments, as it is not directly execute the order. So every Buying house needs some energetic skilled merchandiser to maintain the placement of order and execution, some quality controller (QC) to maintain the products quality some other officials to do official works. Garment buying house means, the buying house procures garments from the manufacturers and exports to other countries is called garment buying house.
Buying House
Basically Garment Buying houses try to communicate with buyers of other countries who want to buy garment products. Then they contact with garment factories who can make those kinds of products and fulfill buyer’s demand. Like this they create a contract between these two parties. Sometime buying houses make their own sample section, so that they do not have to go to factories for collecting sample and they can attract customers faster and easily. On the other hand, they create a show room of their product to attract the buyer. Moreover, this house maintain the merchandiser to follow up the product processing line perfectly and also build a quality assurance team for checking the actual quality of the product. 
Many body say that basic elements of garment buying house are one decorated room, chair, table, PC/Laptop, internet connection, telephone and the most important is skilled merchandiser.

Flow Chart of Buying House:

Contact with the Buyer



Send L/C to the Garment

Develop the product

Inspection by Buying House

Complete working paper or document for shipping

          Send one copy to the bank↔Attach one copy with the product


Working Procedure of a Buying House:
Every organization has its own working procedure. It’s varies from organization to organization. Buying house work flow is given below,
  1. First of all marketing merchandiser contact with a buyer and collect an order by showing the garments they made before or directly ask which type of garments buyer need.
  2. Then he /she find out the suitable factory for that specified garments. The factory must be audited by recognized organization like Oeko-tex, WRAP etc. (Depends on Buyer).
  3. Do consumption & costing and bargaining with factory for cost for the specific product. Finalize cost and send it to buyer.
  4. Then development merchandiser develops the product send 1st pattern for any correction.
  5. Usually buyer makes some modification on 1st pattern, so 2nd pattern is submitted according to 1st pattern comments.
  6. Then fit sample is made and QC (Quality Controller) check is it follows the approved 2nd pattern.
  7. Then the Red seal sample is sent for approval which is also known as buying sample. And if the red seal sample approved then the order is confirmed.
  8. Then production merchandiser starts his work.
  9. Production merchandiser basically follows up the total production stage. After getting approval of red seal sample he has to book the fabric and trims.
  10. He has to Follow up the fabric and trim arrived in factory in time or not. After all approval he does production planning meeting with factory.
  11. QC has to follow the production is running with approved item, fabric and accessories or not. He helps production merchandiser by giving all production information.
  12. QC’s main task is to check all samples (red seal, gold seal, web sample etc) sent to buyer, and help factory people if there any confusion with production.
  13. Fabric, trims accessories are checked in lab in buying house. It‘s called in-house test like Bulk fabric hanger, shade variation in shade continuity, lab dip, fabric quality etc.
  14. Different types of inspection also done in lab before ex-factory/shipment.
  15. After doing ex-factory showing packing list and some commercial activities buying house receive their commission.
There are huge task is done by a buying house which starts with meeting with buyer and ends with collecting commission from buyer.


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